STANDING ORDER OF JUDGE RONALD A. GUZMAN
SETTLEMENT CONFERENCE PREPARATION
Over 95% of all civil suits are settled prior to trial. Therefore, settlement
preparation should be treated as seriously as trial preparation. Planning is essential
because the party who is best prepared obtains the best result. The Court has found that
the following points are essential to a successful settlement conference.
1. Presettlement Conference Demand and Offer. Settlement conferences
are generally unproductive unless the parties have exchanged demands and offers before the
conference and have made some attempt to settle the case on their own. Accordingly,
immediately upon assignment of a settlement conference date the plaintiff shall submit a
written itemization of damages and settlement demand to defendant. No later than seven (7)
days thereafter defendant shall submit a written offer to plaintiff. Oftentimes, this
process will lead directly to a settlement. If settlement is not achieved, the parties
shall deliver or fax to Judge Guzman's chambers, but not file, two (2) business days
before the conference, copies of the last written settlement demand and offer.
2. Attendance of Parties Required. Parties with ultimate settlement authority
must be personally present. An insured party shall appear by a representative of
the insurer who is authorized to negotiate, and who has authority to settle the matter up
to the limits of the existing settlement demand. An uninsured corporate party
shall appear by a representative authorized to negotiate, and who has authority to settle
the matter up to the amount of the existing settlement demand or offer.
Having a client, with authority, available by telephone is not an
acceptable alternative, except under the most extenuating circumstances.
(1) Violation of this rule may result in severe sanctions. Because the Court
generally sets aside at least two hours for each conference, it is impossible for a party
who is not present to appreciate the process and the reasons which may justify a change in
one's perspective towards settlement.
3. Mediation Format. The Court will generally use a mediation format:
opening presentations by each side followed by a joint discussion and private caucusing by
the Court with each side. Judge Guzman may, on occasion, make recommendations for
settlement. Clients may be present at part but not all of the conference. If there are any
objections to this format, they must be made prior to the date of the conference.
4. Statements Inadmissible. Statements made by any party during the
settlement conference will not be admissible at trial in the event a settlement is not
reached. Parties are encouraged to be frank and open in their discussions.
B. Issues To Be Discussed At Settlement Conference
Parties should be prepared to discuss the following at the settlement conference.
1. What issues (in and outside this lawsuit) need to be resolved? What are the strengths and weaknesses?
2. What are your objectives in the litigation?
3. What are the points of agreement and disagreement between the parties? Factual? Legal?
4. What are the impediments to settlement?
5. What remedies are available through litigation or otherwise?
6. Are there possibilities for a creative resolution of the dispute?
7. Do you have enough information to discuss settlement? If not, how will you obtain sufficient information to make a meaningful settlement discussion possible?
8. Do you understand the opposing side's view of the case? What is wrong with their perception? What is right with their perception?
C. Involvement of Clients
For many clients, this will be the first time that they have participated in a Court supervised settlement conference. Therefore, counsel shall provide a copy of this Standing Order to the client and shall discuss the points contained herein with the client prior to the settlement conference.
1. The purchase of an airplane ticket is not an extenuating circumstance.