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  Courtroom 
Room Number 2141
  Chambers 
Room Number 2146
Phone: 435-5878
Judge Ruben Castillo

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Proposed Order Submission Instructions

Secretary Courtroom Deputy Court Reporter 
  • Peggy Totty
    (312) 435-3065


MOTION CALL TIME CHANGES:

*** Until further notice ***

  • Motions are heard on Tuesdays and Wednesdays at 9:45 a.m.
  • Courtesy copies of ALL motions and papers filed should be delivered to Room 2146. If a courtesy copy of an electronic filing is not received, the motion will not be on the Judge's call.
  • All motions will require a three business days notice.

The information on this and linked pages contains important information about my pretrial case management procedures. Please take the time to read it carefully.

These policies and rules have been designed to facilitate the prompt, efficient and equitable disposition of civil cases on my docket. The success of this court's trial procedures depends on your willingness to familiarize yourself with these materials and to act accordingly. Counsel will be expected to fully explain to the court any failure to comply with the court's pretrial procedures.

CASE MANAGEMENT PROCEDURES

Ethical
Standards
This Court requires all attorneys who practice before the Court to adhere to the highest standards of conduct. The Court expects attorneys to be prepared and polite during all their appearances before the Court. Additionally, the Court places great emphasis on candor and forthrightness in assessing the credibility of an advocate and his or her client.

Any attorney who appears before the Court should be familiar with and always comply with the Rules of Professional Conduct for the Northern District of Illinois.

Motion Practice

Motions are heard on Tuesdays and Wednesdays at 9:45 a.m. The original motion and one copy shall be filed in the clerk's office on the 20th floor no later than the third business day preceding the day the motion is to be heard. Motions may also be noticed in conjunction with a set hearing, but the three-day notice requirement still applies. Original filings shall not be accepted in chambers, however, a courtesy copy should be delivered to chambers at the time of filing.

Joint, uncontested or agreed motions should be so identified. The movant in all motions shall contact the minute clerk (Ruth O'Shea - (312) 435-5814) or chambers (Secretary - Peggy Totty, (312) 435-3065) the afternoon prior to the hearing date to determine whether an appearance is necessary. If an appearance is not necessary, it is the obligation of the movant to notify the respondent(s) accordingly.

Trial dates and discovery cutoff dates will not be reset except by written motion. Motions to extend a discovery cutoff date or to reset a trial date, whether uncontested or contested, will normally require a court appearance.

Prior to filing any motion to compel, to dismiss, or for summary judgment, the moving party shall first serve the nonmoving party with a concise letter summarizing the legal and factual grounds for the motion, with references to supporting authorities, and make a sincere effort to resolve issues relating to the motion. Any filed motion must contain a statement of compliance with this rule or the motion will automatically be denied without prejudice.

Counsel shall not respond to motions by correspondence with the Court.

All attorneys who appear in court are responsible for writing down future dates set by the Court. The Clerk's office will no longer be mailing out minute orders reiterating dates on matters where the parties have appeared and have been informed of a new date in open court, nor will chambers provide such information. Parties needing information on set dates may obtain the information in person in the Clerk's office.

A. Emergency Motions

Emergency matters must be of such a nature that a delay in hearing them would cause serious harm to one or more of the parties. Requests to set a hearing on an emergency motion shall be made to the minute clerk (Room 2316-A) with as much advance notice as possible. All reasonable efforts must be made to give actual notice to opposing counsel.

B. Summary Judgment Motions

Motions for summary judgment and responses must comply with Local Rules 56.1(a) and 56.1(b), as well as the procedures outlined herein.

In complex and fact intensive cases, the parties are encouraged, and may be directed by the Court, to file a summary or chronology of relevant dates and events, in addition to their Rule 56.1 submissions.

C. Discovery Motions

Discovery motions shall not be heard without an affidavit pursuant to Rule 37.2 of the Local Rules.

D. Motions To Reconsider

Motions for reconsideration should not be routinely filed and will generally be granted only in a narrow set of circumstances. See, e.g., Jefferson v. Security Pacific Financial Services, Inc., 162 F.R.D. 123 (N.D. Ill. 1995); Young v. Murphy, 161 F.R.D. 61 (N.D. Ill. 1995).

Discovery
Discovery requests and notices shall not be served without prior Court approval unless an emergency exists. Counsel will be required to justify claimed emergencies at the next scheduled court hearing. Prior Court approval for serving discovery requests should be sought at the initial status hearing.

A discovery cutoff date normally will be set during the initial status hearing. When the cutoff date is set, the parties should presume it is final. No extensions will be granted except under extraordinary circumstances.

Unless specifically agreed to by the parties or ordered by the Court in a given case, this Court "opts out" of the mandatory disclosure requirements of Rule 26(a)(1) of the Federal Rules of Civil Procedure.

A. Deposition Rules

A separate standing order exists setting forth the Rules governing depositions. Copies are available in Chambers, Rm. 2378.

B. Video Deposition Rules

A separate standing order exists setting forth the Rules governing video depositions. Copies are available in Chambers, Rm. 2378.

Memoranda of Law
The fifteen (15) page limitation on all memoranda contained in Local Rule 7.1 shall be strictly enforced. A motion for leave to exceed that limit is looked upon with disfavor and shall not be granted except in unusual circumstances.

Parties must attach to their memoranda copies of any cited authority that is unpublished in the West National Reporter System and unavailable on Westlaw.

Citations should follow the format prescribed in "A Uniform System of Citation" (the "Bluebook"). Illinois cases should be cited to both N.E.2d and Illinois Appellate Court Reports, and citations should indicate the district of decision.

All citations should include a pin-point citation to the precise page on which the language relied on appears.

Briefing
Schedule
Briefing schedules are generally set by Court order.  A motion for extension of time shall not be granted except on a showing of good cause.  The circumstances warranting an extension shall be set forth in specific detail by written motion. 
Status
Hearing
Status hearings are held Monday through Friday at 9:45 a.m. Status calls are scheduled to review the progress of pretrial discovery, settlement discussions, other matters that will help move the case to an efficient resolution and to enable the Court to set cases for trial on a prompt basis. At the initial status hearing, counsel should be prepared to discuss the scheduling of discovery. Counsel of record primarily responsible for a case are expected to appear at status calls.

A. Joint Written Status Reports

At least three working days before the initial status hearing, the parties shall file a joint written status report, not to exceed three pages in length, addressing the legal and factual
issues involved in the case, outstanding discovery issues, pending motions, and the status of settlement discussions. If after cooperative efforts the parties cannot prepare a joint report, each party shall submit a status report, not to exceed three pages in length, addressing the aforementioned topics and designating which issues are in dispute.

B. Bankruptcy and Social Security Appeals

1. Bankruptcy Appeals

a. Jurisdiction. The jurisdictional statute governing traditional appeals from judgments, orders and decrees entered by bankruptcy judges is 28 U.S.C. § 158. Although parties may take appeals from either final or interlocutory orders under section 158(a), the procedures for pursuing these appeals in the district court are different.

(1) Mandatory appeals . If an order is final, the district court has mandatory jurisdiction to hear the appeal. 28 U.S.C. § 158(a). The rules governing such appeals are found in Fed. R. Bankr. P. 8001-8019 and will be strictly enforced by the Court. The filing of a proper notice of appeal generally has the effect of immediately transferring jurisdiction from the bankruptcy court to the district court with respect to any matters involved in the appeal. 9 COLLIER ON BANKRUPTCY ¶ 8001.04 (15th ed. 1993).

Once the Notice of Appeal is docketed by the Clerk of the United States District Court for the Northern District of Illinois and the case is assigned to this Court, the parties should proceed as follows:

(a) A Joint "Appellate Status Report" should be filed with this Court within seven (7) days, apprising the Court of the following information:

  1. The Basis For Appellate Jurisdiction;
  2. The Relief Sought By Appellants;
  3. The Stipulated Facts (if any);
  4. The Legal And Factual Issues On Review;
  5. The Appellate Standard of Review;
  6. Citations To Key Authorities (including the bankruptcy code, the bankruptcy rules, and applicable local, federal civil and appellate rules of procedure);
  7. The Procedural History Of The Case (i.e., proceedings in the bankruptcy court and the procedural posture of the appeal with respect to any other outstanding claims or cases still in the bankruptcy or in other courts);
  8. The Contents Of The Record On Appeal.

(b) The appellant shall serve and file a brief with the district court (acting as an appellate court) within fifteen (15) days after the appeal is entered on the docket pursuant to Bankruptcy Rule 8007. Rule 8009(1). Further, the appellee shall serve and file a brief with the Court within 15 days after service of the appellant's brief. Rule 8009(2). If the appellee has filed a cross appeal, the brief of the appellee shall contain the issues and argument pertinent to the cross appeal, denominated as such, and the response to the brief of the appellant. Id. The appellant may serve and file a reply brief within 10 days after service of the brief of the appellee, and if the appellee has cross-appealed, the appellee may file and serve a reply brief to the response of the appellant to the issues presented in the cross appeal within 10 days after service of the reply brief of the appellant. No further briefs may be filed except with leave of the district court. Rule 8009(3).

(c) Failure by the appellant to file a brief within the proper time will result in dismissal for failure to prosecute. Failure by the appellee to file a response within the proper time will result in an order to show cause within seven (7) days why default should not be entered on the appeal. Further failure to answer the order to show cause will result in the entry of default. See generally Rule 1013(b).

(d) The briefs filed by the parties should contain references to the relevant portions of the record on appeal and should attach documents such as transcripts of oral rulings by the bankruptcy judge as exhibits, pursuant to Rule 8009(b).

(e) The briefs should conform to Rule 8010.

(2) Interlocutory appeals. If the bankruptcy order is interlocutory, the district court has discretion to grant or deny leave to appeal. Id. Although section 158(a) does not provide guidelines for the exercise of the Court's discretion, the Seventh Circuit has held that district courts have discretion to hear appeals from the bankruptcy court without first certifying the issue in a manner similar to that under 28 U.S.C. § 1292(b) of the Federal Rules of Civil Procedure. In re Jartran, Inc., 886 F.2d 859, 865-66 (7th Cir. 1989).

A party seeking to pursue an interlocutory appeal from the bankruptcy court must first notify the bankruptcy judge of its intention by seeking a stay of the order pending appeal, Rule 8005; by filing a notice of appeal, Rule 8001(b); and by filing a "Motion for Leave to Appeal," Rule 8003(b), with proof of service in accordance with Rule 8008, within ten (10) days of the entry of the order. Rule 8003(c).

As provided in Rule 8003, "[a] motion for leave to appeal under 28 U.S.C. § 158(a) shall contain: (1) a statement of the facts necessary to an understanding of the questions to be presented by the appeal; (2) a statement of those questions and of the relief sought; (3) a statement of the reasons why an appeal should be granted; and (4) a copy of the judgment, order or decree complained of and of any opinion or memorandum related thereto. Within 10 days after service of the motion, an adverse party may file with the clerk an answer in opposition." R. 8003.

This motion, although transmitted by the bankruptcy court to the district court, must be properly presented to the Court. Failure to present this motion to this Court within ten (10) days of its filing will result in an automatic dismissal of the motion for failure to prosecute. See United States v. Ellis, 50 F.3d 419 (7th Cir. 1995); Martin-Trigona v. Champion Fed. Savings & Loan Assoc., 892 F.2d 575 (7th Cir. 1989).

b. Dismissals

After the appeal has been docketed, voluntary dismissals, are governed by Rule 8001(c)(2). The parties should also file a motion for voluntary dismissal of the appeal with this Court as soon as possible. In this motion, the appellant should set forth the proposed terms and conditions of the dismissal for the Court's review.

2. Social Security Appeals

Generally within seven (7) days of the assignment of a Social Security Appeal to the docket of this Court, the Court will set a briefing schedule by mail which ordinarily will require that the issues on appeal be submitted in memoranda according to the following schedule: sixty (60) days for the initial brief for summary judgment on appeal; forty (40) days for the response; and fourteen (14) days for any reply brief. Thereafter, the Court will rule by mail. The use of this standard briefing schedule should help reduce costs for the parties and lead to an early resolution of the appeal. Parties who need a more extended briefing schedule, should file a motion (preferably by agreement) to extend the Court's standard briefing schedule by setting forth good cause for the amount of time requested. The failure of the parties to file required briefs in a timely fashion may result in a dismissal for want of prosecution or the entry of a default judgment.

Settlement Conference
This Court strongly urges parties to exhaust settlement possibilities at the earliest practicable point in the litigation. Parties appearing before the Court should expect to be continually asked about the settlement status of the case and invited to attend settlement conferences with the Court. Parties who desire a settlement conference with the Court should request one in open court or by telephone from the minute clerk. Settlement conferences are held in chambers as specified in open court. In bench trials settlement conference are usually referred to another judge or magistrate.
Final Pretrial Order
In all civil cases, except those exempted by Local Rule 16.1, or by order of the Court, a joint final pretrial order shall be filed by the time of the final pretrial conference.  For jury trials, the joint written pretrial order shall be in the   form provided in Local Rule 16.1.1, copies of which are available in the clerk's office on the 20th floor.  For bench trials, witness and exhibit lists and stipulated facts are required.  Trial briefs and proposed findings are optional, unless specifically requested by the Court.  The original order shall be top-bound, and the Court's copy placed in a three-ring binder, and appropriately tabbed.
Final Pretrial Conferences
A final pretrial conference is held prior to all trials. Trial counsel shall attend and be fully prepared and have authority to discuss all aspects of the case including scheduling of the trial. The Court may also request attendance by the parties. Trial procedures and scheduling are discussed at this time. Motions are generally not heard at final pretrial conferences.
Trials
Trial procedures shall follow those set forth in this Court's separate Trial Procedures Order. In anticipated trials of more than 10 days, this Court may enter a trial timing order which sets hourly limits for the presentation of evidence during the trial after evaluating submissions from the parties on this issue.

A. Expedited Trial Calendar — Court's Expedited ERISA Docket

This Court has established an expedited trial calendar for use in appropriate cases where either both parties agree to an expedited trial or a party is able to convince the Court that an expedited trial is appropriate. For example, this Court uses the expedited trial calendar to set all ERISA collection cases for trial within three months of the filing of the complaint in order to reduce the costs to the parties in these particular cases. Any party seeking placement on the Court's expedited trial calendar should so indicate in the initial written joint status report.

Transcripts
Persons requesting a daily or hourly transcript of a trial or other evidentiary hearing that may reasonably be expected to last more than one day should place the order with the Court Reporter at least five business days prior to the first day of such proceedings.  Judge Castillo's court reporter, Kathleen M. Fennell,  can be reached at (312) 435-5569.
Pretrial Procedures in Criminal Cases
JUDGE CASTILLO'S STANDING PRETRIAL ORDER FOR ALL CRIMINAL CASES
Submitting Proposed Orders and Jury Instructions, Agreed or Otherwise, for Electronic Entry by the Judge
Proposed Orders and Jury Instructions are technically not to be "filed." Rather, they are to be "submitted" to the judge to consider, to modify, if appropriate, and to enter electronically. For example, proposed orders such as stipulated protective orders require court approval before actually being given full effect. To prevent confusion, such proposed orders must be attached to an e-mail sent to the e-mail address of the assigned judge, Proposed_Order_Castillo@ilnd.uscourts.gov.  The subject line of the e-mail must include the case number and name, the docket number of the corresponding motion, if any, and the title of the order that is proposed as indicated on the Notice of Electronic Filing (NEF). All such documents must be submitted to the court in a format compatible with WordPerfect, which is a "Save As" option in most word processing software. Such proposed orders should also be served on all parties. 
Comments
Document Date: January 11, 2006

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